Swiss Director Services

Privacy Policy

SWISS DIRECTOR SERVICES Sàrl (“we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and the Swiss Federal Act on Data Protection (nLPD).

Last updated: March 17, 2026

Table of Contents

Data Controller

The data controller responsible for processing your personal data is:

SWISS DIRECTOR SERVICES Sàrl
Rue Adrien-Lachenal 26
1207 Geneva, Switzerland
Phone: +41 22 566 82 44
Email: andres@swissdirectors.ch

Definitions

Personal data: any information relating to an identified or identifiable natural person.

Processing: any operation or set of operations performed on personal data, whether or not by automated means.

Data subject: the individual whose personal data is processed.

Controller: the entity determining the purposes and means of processing personal data.

Processor: a third party processing personal data on behalf of the controller.

Consent: any freely given, specific, informed, and unambiguous indication of the data subject’s wishes by which they agree to the processing of their personal data.

Data Protection Principles

  • Lawfulness, fairness, and transparency
  • Purpose limitation
  • Data minimization
  • Accuracy
  • Storage limitation
  • Integrity and confidentiality
  • Accountability

We process personal data only where a valid legal basis exists and only for the purposes described in this Privacy Policy.

Personal Data We Collect

Data you provide directly

We may collect the following personal data when you contact us, request information, engage our services, or otherwise communicate with us:

  • First name and last name
  • Email address
  • Phone number
  • Billing address
  • Company name and company information
  • Any information you include in forms, emails, or other communications

Data collected automatically

When you browse our website, we may automatically collect certain technical and usage data, including:

  • IP address
  • Browser type and browser version
  • Device type and operating system
  • Referring website
  • Pages visited and actions performed on the website
  • Date and time of access
  • General location data inferred from IP address
  • Cookies and similar tracking identifiers

Data from third parties

We may receive personal data from trusted partners, public sources, service providers, or business contacts where legally permitted and relevant to our services.

Mandatory and optional data

Some personal data is necessary for us to provide our services or respond to your requests. If you do not provide mandatory data, we may not be able to provide certain services or reply properly to your inquiry.

We process your personal data only where permitted by law. Depending on the context, the legal basis may be contract performance, legal obligation, legitimate interest, or your consent.

Purpose Examples of Data Legal Basis
Responding to inquiries and providing requested information Name, email address, phone number, message content Legitimate interest or pre-contractual steps
Providing services and managing client relationships Name, email, company information, service-related communications Contract performance
Billing, accounting, tax, and legal compliance Billing address, invoices, payment-related records, transaction records Legal obligation
Improving website performance and user experience Technical data, usage data, analytics data Consent or legitimate interest, depending on the tool used and applicable law
Sending newsletters or marketing communications Name, email address Consent
Protecting our website, systems, and business against misuse, fraud, or security threats IP address, logs, technical identifiers Legitimate interest

Where processing is based on consent, you may withdraw your consent at any time without affecting the lawfulness of processing carried out before withdrawal.

We will not process your personal data for purposes incompatible with those described in this Privacy Policy without informing you and, where required, obtaining your consent.

Data Retention

We retain personal data only for as long as necessary for the purposes for which it was collected, including to satisfy legal, accounting, tax, and reporting requirements.

  • Client and billing data: up to 10 years where required by applicable accounting or tax laws
  • Prospect and inquiry data: up to 3 years after the last meaningful contact
  • Marketing data: until you withdraw your consent or unsubscribe, and in any event only as long as reasonably necessary
  • Technical logs and analytics-related data: up to 13 months, unless a shorter retention period applies
  • Cookie-related data: maximum 13 months where applicable

After the applicable retention period, personal data is deleted, anonymized, or securely archived where legally required.

Data Sharing and Recipients

We may share your personal data only where necessary and only with appropriate safeguards in place.

Recipients may include:

  • Website hosting providers located in Switzerland and/or the European Economic Area (EEA)
  • IT service providers, website maintenance providers, and security service providers located in Switzerland, the EEA, or other countries subject to appropriate safeguards
  • Analytics providers, including Google LLC (United States), where analytics tools are enabled with your consent
  • Professional advisors such as lawyers, accountants, auditors, and insurers where necessary for compliance or legitimate business purposes
  • Public authorities, regulators, courts, or law enforcement bodies where disclosure is required by law or necessary to protect our rights

All processors acting on our behalf are required by contract to process personal data only on our instructions, maintain confidentiality, and implement appropriate technical and organizational security measures.

We do not sell your personal data and we do not rent your personal data to third parties.

International Data Transfers

Your personal data may be transferred to and processed in countries outside Switzerland or the European Economic Area (EEA), including countries that may not provide the same level of data protection as your jurisdiction.

Where such transfers occur, we implement appropriate safeguards as required by applicable law, including:

  • Standard Contractual Clauses (SCCs) approved by the European Commission or recognized under Swiss law
  • Transfers to countries benefiting from an adequacy decision where applicable
  • Additional contractual, technical, or organizational measures where necessary

Some services such as Google Analytics may involve the transfer of certain data to the United States.

You may contact us for more information regarding the safeguards applied to international data transfers.

Data Security

We implement appropriate technical and organizational measures designed to protect your personal data against unauthorized access, loss, misuse, alteration, disclosure, or destruction.

These measures may include, where appropriate:

  • Use of HTTPS and secure communication protocols
  • Access control and restricted authorization to personal data
  • System monitoring and security controls
  • Data backup and recovery procedures
  • Contractual confidentiality obligations with service providers and staff where applicable

However, no method of transmission over the Internet or method of electronic storage is completely secure. While we strive to protect your personal data, we cannot guarantee absolute security.

Cookies and Tracking Technologies

What are cookies?

Cookies are small text files stored on your device when you visit a website. They help websites function properly, improve user experience, remember preferences, and collect information about website usage.

Consent

Non-essential cookies and similar tracking technologies are only placed on your device with your prior consent, through our cookie banner or consent management tool.

Necessary cookies may be used without consent where permitted by applicable law because they are essential for the operation and security of the website.

Types of cookies we may use

  • Necessary cookies: required for the basic operation, security, and accessibility of the website
  • Analytics cookies: used to measure audience, understand website usage, and improve performance
  • Preference cookies: used to remember choices such as language or form preferences, where applicable
  • Advertising or third-party cookies: used only where relevant services are active and only with your consent

Cookie legal basis and retention

Cookie Type Purpose Legal Basis Maximum Retention
Necessary cookies Website operation and security Legitimate interest or exemption from consent where permitted by law Up to 13 months
Analytics cookies Measure traffic and improve website performance Consent Up to 13 months
Preference cookies Remember user preferences Consent where required Up to 13 months
Advertising cookies Marketing and advertising measurement Consent Up to 13 months

Google Analytics

We may use Google Analytics to measure website traffic and understand how visitors use our website. Google Analytics is only activated where required consent has been obtained.

Where possible and applicable, we configure analytics tools with privacy-enhancing settings such as IP anonymization or equivalent privacy controls.

Google may process certain data in the United States or other countries. For more information, please refer to Google’s own privacy documentation and available opt-out tools.

Managing cookies

You can manage or withdraw your consent at any time through our cookie settings tool, where available, or through your browser settings. Disabling certain cookies may affect the proper functioning of some parts of the website.

Your Rights

Subject to applicable law and depending on your location, you may have the following rights regarding your personal data:

  • Right of access
  • Right to rectification
  • Right to erasure
  • Right to restrict processing
  • Right to object to processing
  • Right to data portability
  • Right to withdraw consent at any time where processing is based on consent
  • Right not to be subject to a decision based solely on automated processing, where applicable

How to exercise your rights

You can exercise your rights by contacting us at:
andres@swissdirectors.ch

We may request proof of identity before responding to your request, where necessary to protect personal data and verify that the request is legitimate.

We aim to respond to requests within 30 days, unless a longer period is permitted by law due to the complexity or number of requests.

Marketing communications

If you receive marketing communications from us, you may unsubscribe at any time by clicking the unsubscribe link included in the communication or by contacting us directly at
andres@swissdirectors.ch .

Right to lodge a complaint

If you believe that your personal data has been processed in violation of applicable law, you have the right to lodge a complaint with the competent supervisory authority.

In Switzerland, the competent authority is:

Federal Data Protection and Information Commissioner (FDPIC)
https://www.edoeb.admin.ch

If you are located in the European Union or the EEA, you may also lodge a complaint with your local data protection authority.

Children

Our website and services are not intended for children under the age of 16, and we do not knowingly collect personal data from children.

If you believe that a child has provided us with personal data, please contact us so that we can take appropriate steps to delete such data where required.

Updates

We may update this Privacy Policy from time to time to reflect legal, technical, or business developments.

Any updated version will be published on this page with a revised “Last updated” date.

Contact

If you have any questions regarding this Privacy Policy, our processing of your personal data, or if you wish to exercise your rights, you may contact us at:

SWISS DIRECTOR SERVICES Sàrl
Rue Adrien-Lachenal 26
1207 Geneva, Switzerland
Phone: +41 22 566 82 44
Email: andres@swissdirectors.ch