Corporate Secretarial Services in Switzerland
Keep your Swiss company compliant and its records in order — minutes, statutory registers, Commercial Register filings and correspondence, handled by a Swiss-based team.
Corporate secretarial services
Keep your Swiss company compliant, without the admin burden
In a constantly evolving regulatory environment, Swiss companies must keep their corporate records, statutory registers and filings accurate and up to date. Falling behind exposes the company to rejected filings, banking friction and governance risk.
Swiss Director Services Sàrl provides corporate secretarial services for Swiss companies and subsidiaries of international groups, ensuring compliance with the Swiss Code of Obligations (CO) and the Commercial Register Ordinance (ORC). We draft minutes, maintain the statutory registers, prepare filings and coordinate with the Swiss authorities — so you can focus on your business.
Our services are designed for international shareholders and groups that want their Swiss entity kept fully compliant while they retain operational control.
Corporate secretarial work complements a resident director mandate: where we also act as your Swiss resident & nominee director, governance, documentation and statutory representation are handled under one roof.
What is included
Corporate Secretarial Services and Options
This service includes
- Drafting the minutes of general meetings and board resolutions, in line with statutory obligations.
- Maintaining the share register and the register of beneficial owners in compliance with Swiss requirements.
- Updating the articles of association and corporate documents following structural, capital or purpose changes.
- Preparing mandatory filings and publishing entries in the Commercial Register.
- Secure physical and digital archiving of corporate records, audit-ready at all times.
Optional services
- Notarised deeds & legalisation: drafting and filing notarised deeds, signature legalisation, apostille for international recognition, tax residence certificates and certified translations.
- Administrative support: mail handling and correspondence with the tax administration and Commercial Register, coordination with banks and providers, and monitoring of statutory and tax deadlines.
Your trusted partner
An Experienced Professional at your service
Our team brings together complementary expertise in tax law, finance, banking, fiduciary services and regulatory compliance. This multidisciplinary approach lets us support Swiss entities and international groups with a precise understanding of local requirements and cross-border structures.
We work daily with international shareholders, legal advisers and corporate service providers, ensuring that Swiss entities keep accurate records and operate in line with Swiss company law.
Acting under a fiduciary mandate and according to your instructions, we maintain your statutory documentation and represent your company before the Swiss authorities — supporting the governance framework defined by our clients.
Accounting
Advisory
Regulatory compliance
How it works
A Simple 4-Step Process
Initial review
We review your corporate records and registers, identify the filings that need attention and define the scope of the mandate.
Setup & handover
We organise your statutory documents, set up the share and beneficial-owner registers and establish a compliance calendar.
Ongoing secretarial management
We draft minutes and resolutions, maintain the registers, prepare filings and handle correspondence with the authorities.
Filing & archiving
We file changes with the Commercial Register and keep your records securely archived and audit-ready.
Why choose us
Why Companies choose Swiss Director Services Sàrl
Compliance with CO & ORC
Your corporate records and filings are kept in line with the Swiss Code of Obligations and the Commercial Register Ordinance.
Swiss local presence
A Geneva-based team that deals directly with the Commercial Register, notaries and the Swiss authorities on your behalf.
International corporate experience
Deep experience supporting multinational groups, legal advisers and cross-border corporate structures.
Confidentiality
Strict professional discretion and secure handling of all company and client information.
FAQ
Frequently Asked Questions
What are corporate secretarial services?
Corporate secretarial services cover the legal and administrative upkeep of a company: drafting minutes of general meetings and board resolutions, maintaining the share register and the register of beneficial owners, updating the articles of association, preparing Commercial Register filings, and archiving corporate records. The goal is to keep the company compliant and its documentation accurate.
Is a company secretary mandatory in Switzerland?
Swiss law does not require a formal “company secretary” role as in some jurisdictions. However, the underlying obligations are mandatory: a company must keep its share register and register of beneficial owners, document board and shareholder decisions, and file changes with the Commercial Register. Corporate secretarial services ensure these duties are met properly.
Which corporate records must a Swiss company keep?
A Swiss company must maintain its share register, its register of beneficial owners, the minutes of general meetings and board meetings, its articles of association, and its accounting records. These must be kept up to date and accessible, and changes affecting the Commercial Register must be filed.
Can you maintain the register of beneficial owners?
Yes. We maintain the share register and the register of beneficial owners in line with Swiss requirements, recording shareholders and beneficial owners and updating the registers whenever ownership or signing arrangements change.
Can secretarial services be combined with a resident director mandate?
Yes, and they often are. Where we also act as your Swiss resident or nominee director, statutory representation, governance and corporate secretarial work are handled together under a single fiduciary mandate, which keeps your Swiss entity consistent and fully compliant.
Is the service confidential?
Yes. All mandates are handled with strict confidentiality and the secure management of company and stakeholder information, in line with Swiss professional standards.
Discover our other services
Resident & nominee director services
Appoint a Swiss-resident or nominee director to meet the statutory representation requirement for your SA/AG or Sàrl/GmbH.
Board member services for foundations & associations
Tailored governance, risk-management and organisational support for Swiss non-profit structures.
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